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Data Flow Mapping Tool

Plans & Prices
Data Flow Mapping Tool - 1 user - Monthly
Trial price £0.00
Subscription price thereafter
Excluding VAT
Data Flow Mapping Tool - 5 users - Monthly
Trial price £0.00
Subscription price thereafter
Excluding VAT
Data Flow Mapping Tool - 15 users - Monthly
Trial price £0.00
Subscription price thereafter
Excluding VAT
Data Flow Mapping Tool - 1 user - Annually
Trial price £0.00
Subscription price thereafter
Excluding VAT
Data Flow Mapping Tool - 5 users - Annually
Trial price £0.00
Subscription price thereafter
Excluding VAT
Data Flow Mapping Tool - 15 users - Annually
Trial price £0.00
Subscription price thereafter
Excluding VAT

Product Description

Save up to £999.45 when you purchase the Data Flow Mapping Tool annually.

The Data Flow Mapping Tool simplifies the process of creating data flow maps, which will help you meet the terms of the GDPR (General Data Protection Regulation). Data flow mapping is also an essential precursor to conducting a DPIA (data protection impact assessment).

The Data Flow Mapping Tool can help you and your organisation to optimise your work and save time and money when identifying what personal data you process. We’re always trying to improve the tool’s design and functionality, making it a valuable ongoing investment for organisations and helping you stay GDPR compliant.

Article 30 of the GDPR requires data controllers and processors to maintain written records of their processing activities, and to make them available to the supervisory authority – the ICO (Information Commissioner’s Office) in the UK – on request.

The easiest way of determining your processing activities – including what data you process, why you process it, where you store it, how you transfer it and who you transfer it to – is to map your data flows and create a personal data inventory.

This will also save you valuable response time, especially when it comes to fulfilling your obligations in relation to data breach notifications and data subjects’ rights.

The process can be substantially streamlined with Vigilant Software’s Data Flow Mapping Tool.

Data flow maps created using the tool can be easily reviewed, edited and updated by multiple people as your organisation evolves.

It features a simple toolbar to create and edit data maps, a user-friendly interface and a tutorial. You can:

  • Use the personal data inventory to log details of the personal data items involved in each process and generate an inventory of personal data;
  • Specify your lawful basis for processing, the types of personal data being processed and the categories of data subjects;
  • Generate a version-controlled data flow report that compiles information from your data flow map in an easy-to-read format to share with stakeholders; and
  • Update the process map and details whenever changes are made to the process.

Try before you buy with a FREE 30-day trial. Simply add the subscription you require to your basket and proceed to checkout. You will be charged for the subscription after the 30-day trial has ended unless you choose to cancel your subscription. Start your trial today!

Need more than 15 licences?

If you require more than 15 licences, please speak to one of our experts. This will help us understand your requirements and scope so we can send you a tailored quote.


Cloud-based application that can be accessed via any compatible browser.

Technical specifications

  • The Data Flow Mapping Tool is hosted on CyberComply, Vigilant Software’s online cyber security and compliance platform.
  • All you need to access the tool is an Internet connection and a compatible browser – the latest version of Chrome, Edge, Firefox or Internet Explorer.
  • The software is available on an annual or monthly subscription basis.
  • The tool is supported by Microsoft Azure data centres, which have industry-leading security measures and policies.
  • The tool includes regular updates to content and functionality.


After you have completed your order, you will receive a sales receipt and an invite email from the CyberComply platform (if you don’t receive these emails, please check your junk folder).

The invite will be sent via and it will include a link to access the platform.

Once you have clicked the link, you will be directed to where you will be asked to enter your email and password (a temporary password will be included in the invite email).

You will then have full access to your account.

Once you have accessed your account, you can access our user guides directly from the home screen/dashboard. Alternatively, you can contact support using the icon at the top right of the home screen.

Please note: The invite is valid for 24 hours. Please email should you require a new invite.

Payment Terms

A new invoice will be raised each year to renew the annual licence so you can continue to benefit from product updates and unlimited technical support.

Monthly single and multi-user subscriptions are only available to purchase through the website using a credit card, a sales receipt will be sent automatically at point of purchase and every month after that unless the renewal is cancelled.

Annual subscription purchases can be made through the website via credit card payments or invoiced directly with a PO.

*Price guarantee: If you find a Cloud-based data flow mapping tool that does exactly the same, with the same functionality and outcomes at the same incredible price or lower, we will refund your first subscription.

Getting more out of the Data Flow Mapping Tool

Available to buy as an individual product, the Data Flow Mapping Tool also integrates with other CyberComply products, including vsRisk Cloud and Compliance Manager. The CyberComply platform guides organisations through cyber risk and privacy management monitoring and compliance.


Trusted By

the open university
uk biobank
unipart group
Data Defence
Inside Out
LKWD Lockwood

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