Skip to Main Content
This website uses cookies. View our cookie policy
Data Flow Mapping Tool Software for GDPR - Vigilant Software


Leave a review

  • Get unlimited access to Data Flow Mapping Tool for read-only users.
  • Ensure you comply with the GDPR (General Data Protection Regulation) with a complete understanding of how you process personal data.
  • Identify data security risks and process inefficiencies with a full visual map.
  • Use automatically generated reports to demonstrate your compliance with the GDPR.
  • Visualise data flows with dynamic drawing tools, keep track of lawful retention periods, and identify third-party transfers.
  • Get compliant and stay compliant: regular updates ensure you remain on top of your data security and privacy compliance obligations.
  • Enjoy easy access for multiple users, wherever you are, with the Cloud-based platform.
  • Get unlimited support on demand, including training and direct contact with developers to ensure you meet your objectives.

Ready to take your data flow mapping to the next level? Visit IT Governance to explore the Data Flow Mapping Tool further and purchase or take a trial of this product.

Users – admin licenses
Billing period
Data Flow Mapping Tool - 1 user - Monthly

Your first 30 days are FREE

Try before you buy with a FREE 30-day trial. Simply add the number of admin licences you require to your basket and proceed to checkout. You won’t be charged for the admin licences until the 30-day trial has ended and can cancel your subscription at any time. Unlimited access for read-only users is free once you have started your subscription!
Try now for
Subscription price thereafter (ex. VAT)
Trial price £0.00
Subscription price thereafter
Excluding VAT
The Data Flow Mapping Tool simplifies the process of creating data flow maps, which will help you meet the terms of the GDPR. Data flow mapping is also an essential precursor to conducting a DPIA (data protection impact assessment).

Map personal data in minutes

Understand quickly how the UK GDPR will impact your existing data flows

Get a full view of the personal data your organisation processes


Identify and eliminate any process inefficiencies with this informative, intuitive tool

Simplify the process of creating data flow maps

Ensure compliance with Article 30 of the GDPR


Provide a baseline for conducting a DPIA

Intuitive and interactive dashboard that offers a real-time overview of your project

Live chat with our product developers for advice and technical support


How many licences do I need?

A typical small to medium-sized enterprise would need a single-user licence for the person responsible for conducting its data flow mapping exercises. This could be your compliance manager, privacy officer or DPO (data protection officer), whose role is to improve the efficiency of processes with data privacy and protection at their core.

A typical corporate organisation would need a five-user licence to cover the above role, plus your chief privacy officer or head of compliance and potentially a member of your legal counsel – the group of people responsible for achieving and maintaining GDPR compliance.

Note that everyone in the organisation can read the data and be allocated tasks without the need for additional licences.

Easy to use

  • Simplify how you map data flows with a purpose-built tool.
  • Create and edit maps using dynamic drawing tools.
  • A user-friendly interface and tutorials guide you round the tool.
  • Get started quickly and easily with our new task-based landing page to guide you through the initial set-up.

Logs personal data items

  • Generate an inventory of personal data.
  • Log details of the personal data items involved in a process.
  • Specify what the lawful basis for processing is.
  • Catalogue the types of personal data you are processing and the categories of data subjects.

Generates data flow reports

  • Generate a version-controlled data flow report that compiles information from your data flow map in an easy-to-read format to share with stakeholders.

Geared for repeatability

  • Easily review, edit and update the map whenever a process changes.
  • Share with and provide access to multiple individuals.

Why choose the Data Flow Mapping Tool?

At Vigilant Software, we understand that you might be facing challenges such as time constraints, a lack of in-depth knowledge about the GDPR and its requirements, uncertainty about where your data is stored and/or how it is processed, and a lack of formal procedures for data processing.

The Data Flow Mapping Tool can help you overcome those challenges by:

  • Avoiding errors and ensuring completeness with a proven tool, aligned with the GDPR and ICO’s (Information Commissioner’s Office) requirements;
  • Helping ensure your organisation’s compliance with Article 30 of the GDPR;
  • Giving you a complete understanding of the personal data you hold, and how it is being used and transferred;
  • Identifying and helping eliminate process inefficiencies with a full visual map; and
  • Enabling you to easily demonstrate that you have taken measures to comply with the GDPR, in line with Article 35.

Part of the CyberComply platform, the Data Flow Mapping Tool will enable you to achieve and demonstrate GDPR compliance quickly, easily and cost-effectively. No prior knowledge is needed – you can get started right away using the built-in wizard and trade bulky spreadsheets for a simple and efficient tool.

Created and used by practitioners, the tool is designed to be accessible and usable by all, so you can be safe in the knowledge that all bases are covered efficiently and effectively, with content you can trust. We will take you through the process step-by-step, and we provide unlimited onboarding and training sessions with a dedicated customer success manager.

Choosing the Data Flow Mapping Tool will help you avoid data breaches and associated fines for non-conformance, operationalise compliance with privacy and information security laws, ensure that the use of technologies does not erode the privacy rights of individuals, and achieve stakeholder buy-in and contract wins – all for a cost that is affordable to you.

  • The Data Flow Mapping Tool is hosted on CyberComply, Vigilant Software’s online cyber security and compliance platform.
  • Our CyberComply platform is built on Microsoft’s Azure platform and hosted in its EU data centres. Azure is certified and audited to numerous security standards, including ISO 27001, SOC 1, 2 and 3, and CSA STAR.
  • As a supplier of GRC (governance, risk and compliance) software, Vigilant Software takes security seriously. We are certified to the ISO 27001 information security, ISO 27701 privacy and ISO 9001 quality standards. We follow a secure development lifecycle and are continually improving our software by including security enhancements throughout our development roadmap.
  • Our software is developed to OWASP standards, and our developers are trained accordingly. Read more about our security measures here.
  • All you need to access the tool is an Internet connection and a compatible browser – the latest version of Chrome, Edge, Firefox or Internet Explorer.
  • The software is available on an annual or monthly subscription basis and includes regular updates to content and functionality.
  • The Data Flow Mapping Tool can be integrated with the other tools hosted on the CyberComply platform.


Cloud-based application that can be accessed via any compatible browser.


After you have completed your order, you will receive a sales receipt and an invite email from the CyberComply platform (if you don’t receive these emails, please check your junk folder).

The invite will be sent via and it will include a link to access the platform.

Once you have clicked the link, you will be directed to, where you will be asked to enter your email and password (a temporary password will be included in the invite email).

You will then have full access to your account.

Once you have accessed your account, you can access our user guides directly from the home screen/dashboard. Alternatively, you can contact support using the icon at the top right of the home screen.

Please note: The invite is valid for 24 hours. Please email should you require a new invite.

Need more than 15 licences?

If you require more than 15 licences, please speak to one of our experts. This will help us understand your requirements and scope so we can send you a tailored quote.

Payment terms

A new invoice will be raised each year to renew the annual licence so you can continue to benefit from product updates and unlimited technical support.

Monthly single and multi-user subscriptions are only available to purchase through the website using a credit card. A sales receipt will be sent automatically at point of purchase and every month after that unless the renewal is cancelled.

Annual subscription purchases can be made through the website via credit card payments or invoiced directly with a PO.

*Price guarantee: If you find a Cloud-based data flow mapping tool that does exactly the same, with the same functionality and outcomes at the same incredible price or lower, we will refund your first subscription.


You may also be interested in:

Information Security Risk Assessment Software - vsRisk Cloud
GDPR Manager
Cyber Compliance Software - CyberComply

Customer Reviews

(5.00)stars out of 5
# of Ratings: 1